Submission Guidelines

31st Congress of the International Council of the Aeronautical Sciences


Authors are invited to provide an abstract for a potential paper before 15 July 2017


Timeline for Authors

  • Upload your abstracts on until 15 July 2017
  • Authors receive an answer by 30 November 2017
  • Upload your full paper prior to 15 March 2018 to be reviewed, otherwise
  • Upload your full paper prior to 01 July 2018
  • Register to the Congress prior to 01 June 2018
  • Please check out frequently for updates concerning submission/paper handling till the congress.


Congress Programme
The ICAS Programme Committee will assemble a Congress programme containing eleven or more parallel sessions and interactive presentation exhibitions. Student presentations (see page 4) will be embedded in the technical sessions. Based upon the experience of previous Congresses, the final programme is expected to contain more than 450 oral presentations. In addition, there will be a number of high quality, invited lectures on topics of particular importance and general interest in the technical sessions. A number of “General Lectures” on subjects of major importance, delivered by leading experts, will be included in the morning and afternoon plenary sessions.

Congress Proceedings
All papers accepted for presentation (oral, standby and interactive presentations) will be included in the Congress Proceedings online and on a data medium which will be published in a national library. If an author refuses to present at the Congress, the paper will not be included.

Abstract review by Member Societies
The abstracts will be made available to the national Member Societies by the ICAS Secretariat for screening and evaluation and the Member Societies will be asked to submit their recommendations (“not supported, supported, strongly supported”) to the ICAS Programme Committee for final evaluation and selection. NOTE: If there is no national ICAS Member Society in the country, the abstracts will be evaluated only by the ICAS Programme Committee.

Interactive Presentations
Interactive Presentation sessions will be organized for the cases where this mode of presentation is preferred by authors or considered more appropriate by the Programme Committee. There is in principle no limitation in number for interactive papers and they are selected on their merit only.

Student Presentations
Undergraduate or postgraduate students, who will not have completed doctorate studies by the date of the Congress, may submit an abstract on any topic of the Congress. To participate in the Mc Carthy Award, students must check the participation request upon uploading their full paper. Students must ensure before accepting selection in November 2017 that they can cover their travel and hotel expenses. The two best student papers will be awarded with the ICAS McCarthy Award, which also includes a financial stipend. To be eligible to take part in the competition for the ICAS McCarthy Award, the abstract and subsequent paper is to be authored and presented by students only.

Paper review (optional)
For authors who apply for it, ICAS will provide a Paper Review by experts from the ICAS Programme Committee. Authors have to indicate when uploading their abstract if they are interested in this process. These papers will be reviewed based on technical content, importance to field, completeness, style and clarity. Papers that successfully pass the review will obtain an ICAS Recommendation letter. Note that, due to the length of such a process, candidates will be requested to supply their full paper by 15 March 2018. This process will enable a feedback from the reviewer(s) in time prior to the Congress.

Authors will be informed about the acceptance/rejection of their paper not later than 30 November 2017. Full papers must be delivered at the latest by 1 July 2018 for inclusion in the Congress proceedings.

ICAS Contact information:
Axel Probst – ICAS Executive Secretary and Bodo Heinrichs, ICAS Coordinator
ICAS Secretariat, c/o DGLR, D-53175 Bonn, Germany
E-mail:, Web:


Please submit your abstract online at ICAS website before 15 July 2017

Authors are invited to pay careful attention to the presentation and content of their abstract. Knowing that there are more candidates than possible presentations, paper selection for the ICAS Congress is done based on the quality of the abstract only. Some important criteria for the abstract to be selected are scientific/technical content, importance to the field, style/clarity, and completeness.

Abstracts should be written concisely; include a preliminary title and the opening sentences should indicate the subjects dealt with and the objectives. The abstract should be intelligible and complete in itself. Abstracts should have a length of about two pages including figures and diagrams. When uploading your abstract you will be requested to upload also a short version (about 50 words) to be used in the Congress final programme. Please indicate for which ICAS topic area the paper is intended.

Your abstract should also include author(s) name, affiliation, complete mailing address, telephone and fax numbers, and email address. Due to limited space in the printed programme, the number of authors should be limited to three (use acknowledgements if applicable).

At the uploading of your abstract, you should indicate if your paper is intended as an oral or as an interactive presentation. Furthermore, it should be indicated if your paper is intended as a student paper.